A high-level review of every CDT mailbox from 1 July 2026, with cross-account threads consolidated and automated mail kept separate from real-person exchanges.
Action required
These are issue-level summaries. A single item can cover several mailboxes and many copies of the same exchange.
Two NEST notices say contribution schedules are overdue. S. Knox Electrical invoice INV-1314 (£117, due 20 July) has generated two overdue reminders. Appletreeman invoice 1098 needs its £75 payment matched correctly, while a tenant says INV-3536 was already paid on 6 July. Reconcile before chasing or paying twice.
Lead: Accounts / Treasurer
Nearly all extinguishers were reported as needing replacement. The preferred Fire Protection Online quote was positively received; on 24 July Ken asked Olena to set up the transfer for authorisation, and on 27 July he again asked whether it had been processed. Confirm the order was placed, reconcile Walker Fire invoice 26782940 and its payment reminder, and retain the competing quotes.
Lead: Christine / Olena / Ken
The Hideaway termination notice was approved and sent on 6 July with no later response found. Wild Hearth supplied its accountant’s report but no CDT decision followed. Camp 21’s separate arrears thread moved forward with a £320 monthly direct debit. Unit 53 expires on 31 July; the SoundLab and Retro Service ’83 leases are progressing but are not yet evidenced as signed.
Lead: Christine / Accounts / Board
The monthly progress and quarterly finance returns arrived on 1 and 3 July. Bravo asked Innova to lead the technical updates and the funder endorsed that approach on 21 July, but no completed return or substantive Innova update was found. CDT still needs progress, barriers and spend figures brought together and submitted.
Lead: Bravo / Tony / Derek / Accounts
Suzanne reported 69 hours against a 65-hour contract and flagged invoice 006 as unpaid while sending invoice 007. Christine’s contract variation was issued; Fiona asked for an equivalent variation for Olena, with the hourly rate still to be confirmed. A new maintenance-assistant enquiry also arrived on 26 July.
Lead: Bravo / Chair / Treasurer
Reply to the 24 July storage enquiry and the maintenance applicant; finalise Retro Service ’83’s lease; decide whether to seek another electrician for Hut 74 because the current contractor cannot deliver until spring; review the rabbit-control quote; and supply PKC’s outstanding Visitor Centre occupation details. Christine and Lynn also plan to complete the August memorial-gathering risk-assessment response.
Lead: Christine / Seona / Lynn
DocuSeal payment has failed four times and should either be funded or cancelled. Stripe has repeatedly requested information for CDT’s direct bank link. Mailchimp reported a domain-authentication problem. These sit below person-to-person mail, but should not be left indefinitely.
Lead: Bravo / Finance / IT
Board governance
The meeting took place and its agenda papers were circulated on 15 July, but no minutes or updated action log had reached any company mailbox by 27 July. Only two post-meeting decisions are independently confirmed: the Board declined SoundLab's proposed alternative VAT arrangement, and agreed to introduce monthly management meetings alongside post-Board staff briefings, starting on 28 July.
These come from the draft minutes and action log for the 25 June meeting, circulated on 3 July. The meeting itself predates this catch-up period, but its decisions drove July work. The decision wording remains subject to formal approval of those draft minutes.
The 25 June draft minutes formally adopted the Homes for Comrie Scheme of Delegation and the Heritage, Woodland and Orchard Terms of Reference. Homes for Comrie has no delegated spending authority; Estates remains an informal trustee-led operational group. The signed Terms of Reference were uploaded to SharePoint on 9 July.
The Board rescinded the weekly incinerator slot, adopted a camp-wide no-burning policy and directed disposal of the incinerator. It also adopted the environmental policy framework and Strategic Plan 2025–28, including a standing break-even principle before expansion.
The June record noted an £82,749 adverse movement from budget: a projected £36,059 year-end deficit rather than the budgeted £46,689 surplus. Ken was due to report on the detail on 23 July. The preferred staffing model was endorsed in principle, with roughly £32,500 additional annual cost subject to funding and phased implementation.
EV charging was selected as the first community-energy priority. The sheltered-housing PID was approved in principle with no financial or legal commitment and remained confidential pending a communications plan. All high-priority H&S actions were recorded as complete and £600 fire-extinguisher training was approved.
The following were recommendations in Board papers, not confirmed resolutions. They should remain provisional until the minutes record the vote or consensus and the updated action owners.
Adoption of the funding decision framework and procurement policy, with a £5,000 delegated ceiling for Woodland, Orchard and Heritage but no spending delegation for Homes for Comrie.
Approval of the application on a corrected £350,000 grant plus £48,000 loan/match basis, with the match source still to be decided and a formal project remit proposed.
Approval of a £96,000 DTAS organisational-resilience bid and the Tay Cities EOI. The EOI itself did not commit CDT to the £3.55m programme or its unsecured £2.05m match target.
Support in principle only. The paper explicitly sought no funding approval and required a capital cost, funder, deadline and reconciled solar/battery specification before returning to the Board.
Interim fiscal hosting for ring-fenced library funds and in-principle sub-group status, with a formal Terms of Reference still required.
Environmental Working Group Terms of Reference, the Development Officer job description subject to funding, Strategic Plan v8 and removal of the standalone Community Shop initiative.
Closed or moved forward
The CARES-specific Fair Work declaration was signed and sent; Rachel Yule confirmed on 17 July that eligibility checks were approved and the application was moving to panel.
PKC approved £8,000 toward staff wages. The job description was supplied and PKC agreed to circulate it, collect CVs and promote it on social media.
The overdue Q1 report was submitted on 20 July. DTAS acknowledged it positively on 23 July and noted the reported developments and challenges.
The Cultybraggan Centre for Friendship and Creativity EOI was submitted on 17 July and receipt was confirmed the same day.
The confirmation statement was received on 18 July and accepted on 20 July. Earlier reminders are superseded.
After a cross-account exchange, Sam agreed to increase the monthly direct debit to £320 and supplied a meter reading. Monitor receipts rather than reopen the negotiation.
Inspire set cultybraggancamp.uk to redirect on 14 July. This resolves immediate continuity; the longer-term hosting, domain and invoice position still needs a deliberate decision.
Gaby and Jack cancelled the September 2027 wedding, freeing the date. Separately, the museum confirmed its card reader was working again on 22 July.
Mailbox coverage
Counts include Inbox and Sent Items from 1–27 July. Repeated copies are intentionally described once in the action summary above.
Busiest shared inbox: finance exceptions, Changing Places returns, new storage/job enquiries, PKC information request and heritage correspondence. Several resolved threads are also copied here.
Payment reconciliation, arrears and lease administration. Camp 21 has an agreed plan; Hideaway, Wild Hearth, Appletreeman and the claimed-paid invoice still need follow-through.
Strategic and approval traffic: debt/lease decisions, funding and partnership discussions. Main July approvals have moved on; several delivery actions now sit with staff.
Duplicates chair-level debt and funding discussions. Board declined SoundLab’s VAT proposal; the DTAS energy call was proposed for 30 July at 3pm.
SCP and Tay Cities are concluded for this stage; Changing Places is waiting on Innova. DocuSeal billing and Suzanne’s contract-hours question remain open.
High-volume project and heritage traffic. CARES eligibility is resolved; resend trustee forms to Jacqueline, confirm the DTAS call and continue the Hans Elbel/POW records follow-up.
Fire safety, leases, new tenants, Hut 74 electricity, insurance and risk assessments. This is the main operational action inbox.
Mostly tenant-meeting replies for 18 August. Update the Wild Hearth contact after Hamish’s retirement and keep Hut 74’s electricity query with the estate thread.
Two direct items: the site-capacity proposal and Christine’s request to confirm the fire-equipment order and cleaner follow-up.
Supplier-list building is progressing and the 2027 wedding was cancelled. Invoice 006, invoice 007 and the 69/65-hour contract position need a response.
No activity. The live weddings work is taking place in Suzanne’s named mailbox instead.
Terms of reference were recovered and circulated; the woodland invoice was passed to admin and meeting notes were shared. No material unresolved exchange found.
Only newsletters and a now-past Quair copy deadline. No person-to-person action requiring follow-up.
H&S register shared for the 21 July meeting; working with Christine on the memorial-gathering risk-assessment response on 28 July.
Almost entirely sector newsletters and platform alerts. The repeated Stripe bank-link notice is consolidated under Finance/IT.
Two tourism marketing circulars only. No action.
One energy campaign circular and a self-generated SharePoint invite. No action.
Microsoft billing/authentication notices only; no personal exchanges.
Google terms-of-service notice only. No action.
No activity.
No activity.
No activity.
No activity. Estate correspondence is currently concentrated in Christine’s mailbox.
Jeremy@, lindsay.brown@ and selfcatering@ exist in the company directory but do not currently have Exchange mailboxes, so there was no inbox to review.
Kept separate
At least 68 threads were clearly automated or circular, with further newsletters in older personal accounts. Most were routine booking, payment or marketing traffic and have not been elevated into the person-to-person action list.
Hostaway reservations, Square deposits, Eventbrite confirmations and successful filing receipts.
HSE, FSB, MGS, sector training, funding digests, Microsoft updates and supplier marketing.
NEST overdue schedules, S. Knox reminders, Stripe bank-link verification and DocuSeal failures still warrant a check despite being automated.