Admin Mailbox
Inbox cleanup proposal for [email protected]
4,847 messages · 891 unread · analysed 2026-03-17
Impact
3-Step Cleanup
| Step | Action | What | Emails |
|---|---|---|---|
| 1 | Delete | Junk — NGOs1/Govern1 spam, old bounces, stale calendar responses | 55 |
| 2 | Archive | Automated — scanner, Xero, Nest Pensions, UK2, Ignition, noreply senders | 333 |
| 3 | Archive | All other read messages + unread older than 60 days | 4,378 |
| Total cleared | 4,766 | ||
Prevention — Mail Rules
These Exchange Online rules will auto-sort future emails so the inbox stays clean.
| Rule | Match | Move to |
|---|---|---|
| Scanner | @virteksolutions.co.uk | Scans |
| Xero | @post.xero.com | Finance |
| Nest Pensions | @nestpensions.org.uk | Finance |
| UK2 Hosting | @uk2.net | IT |
| Ignition/MMG | @ignitionapp.com | Finance |
| NGOs1/Govern1 | @ngos1.com, @govern1.com | Junk |
Awaiting approval
No emails will be moved or deleted until this plan is approved. Review the “Remaining Emails” tab to see exactly what would stay in the inbox after cleanup.
Click any email to see the suggested next step and preview. Older emails appear faded. Badges show the recommended action per email.
Emails between CDT staff and trustees — likely need action or filing
Outstanding invoices, payment queries, and financial correspondence
Site contractors, maintenance suppliers, and facility proposals
Perth & Kinross Council, Scottish Government, and public body correspondence
Development Trusts Association Scotland and community sector networks
Board agendas, minutes, and governance matters
Tenant repair requests, site issues, and tenancy matters
External contacts, visitors, and miscellaneous enquiries
Sector newsletters and marketing emails — could also be archived